Exhibitor setup/teardown information

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Exhibit Setup & Tear-down Details

  • Aug 7, 2018 : Exhibit setup is 1pm-9pm
  • Aug 8 & 9, 2018: Exhibit room is open at 7am for exhibitors
  • Aug 8, 2018: Exhibit room is open to attendees 8am-7pm
  • Aug 8, 2018: Exhibit room is open to attendees for general reception
  • Aug 9, 2018: Exhibit room is open to attendees 8am-4pm
  • Aug 9, 2018: Exhibit take down is 3pm-8pm

Shipping Address – to ship exhibits to

1. HOLD FOR ARRIVAL
ATTN: GUEST’S NAME AND ORGANIZATION
ARRIVAL DATE
HOTEL CONTACT/CONVENTION SERVICE MGR
NO. OF BOXES: (i.e. Box 1 of 2, etc)

2. COMPLETE RETURN ADDRESS with CONTACT NUMBER

3. ADDRESS
RECEIVING DEPARTMENT
HYATT REGENCY BETHESDA
ONE BETHESDA METRO CENTER
BETHESDA, MD 20814

  • Items and freight should not arrive prior to Wednesday, August 1, 2018
  • Mark the package clearly with your name and a telephone number they can reach you at.
  • A package should be defined as any carton, case, box or crate weighing at least two pounds, but not to exceed 100 pounds.
  • If you are shipping materials ahead, it is a good idea to notify the hotel that you are doing so.
  • Any extended storage costs levied by the hotel are the responsibility of the exhibitor.
  • A receiving or storage charge may apply depending on weight. Please contact the Security Director at the hotel for more detailed pricing for shipments.
  • Hotel contact information is: Local: 1 301-657-1234, Fax: 1 301-657-6478
  • ISA contact information is: Kim Belinsky at kbelinsky@isa.org or by phone at (919) 990-9404
  • Hotel package and storage information

General Information

2018 Exhibitor Opportunities Brochure & Prospectus (pdf)
Note: The exhibit hall floor plan can be found on page 3.

2018 exhibitor application form (pdf)

Exhibitor tables are priced at $950 each which includes:

  • one six foot table with skirting or a 10ft x 10ft area, 2 chairs, duplex electrical outlet
  • two vendor passes, which include ID badges and admission to the presentation room
  • you vendor passes are equivalent to full conference registrations so you can talk to and network with attendees throughout the symposium
  • additional vendor passes can be purchased for $200/each
  • breakfasts, coffee breaks, and lunches on Aug 8 and 9
  • admission to the general reception with cash bar on the evening of Aug 8th
  • exhibit room hours: Aug 8 & 9 (8:00am -5:00pm) and during the Aug 8th evening reception
  • exhibit setup: Aug 7 (1pm-9pm); room open at 7am on Aug 8 & 9; exhibit take down Aug 9 (3pm-8pm)